How long does a 10-call analysis take?

Usually 2-4 minutes. Larger runs scale roughly linearly — per-call LLM analysis runs in parallel, so a 100-call run typically finishes in 7-10 minutes.

What's the difference between library prompts and writing my own?

Library prompts are curated by Callmine for common use cases — closed-lost themes, objection patterns, competitive mentions. They're not editable. Writing your own gives full control over the deal-level prompt and an optional executive summary directive.

Can I re-run an old analysis with the same settings?

Yes. Open any past report and click Re-run. The settings (prompt, filters, date range) preload into `/new` so you can tweak and submit.

Why did my analysis return fewer calls than I asked for?

`max_calls` is a ceiling, not a target. If Gong + your filters yield fewer calls in the date range than the ceiling, Callmine analyzes what's available and returns that count in the report.

How do I run my first analysis?

Getting started·May 31, 2026·2 min·By Callmine Team

Run your first Callmine analysis in five steps: open /new, pick or write a prompt, set max calls and date range, click Run, watch results.

TL;DR

Open /new, choose a prompt (library or your own), set max_calls (default 10 for first runs) and a date range (default last week), click Run, then watch the live progress at /runs/<jobId> and read the final report at /reports/<reportId>.

Steps

01Open /new. Callmine shows a start-mode chooser: Choose from the library or Write your own prompt. Pick one.
02If you chose the library, pick a prompt — Callmine ships a curated catalog with categories like closed-lost analysis, objection patterns, and competitive intel. The prompt and a suggested executive summary directive populate automatically.
03If you chose your own, write a deal-level prompt in plain English — one question Callmine should answer for every call in scope. Optionally add an executive summary directive to focus the roll-up.
04Set the run scope: max_calls (start with 10 for your first run), a date range (last week is the common default), and any HubSpot or Gong filters you want to narrow on.
05Click Run. Callmine queues the analysis and redirects you to /runs/<jobId>, which streams progress with a heartbeat — Gong fetch, transcript pull, per-call analysis, executive summary, completion. When it finishes, the report opens at /reports/<reportId>.

Callmine /new page showing the start-mode chooser with two cards: Choose from the library and Write your own prompt — Step 1: /new opens with a start-mode chooser — library prompt or your own.

What happens during a run

Callmine fetches the calls matching your date range and filters from Gong, pulls each transcript, and runs your prompt against every call in parallel. The per-call findings feed into an executive summary that roll-ups themes, counts, and outliers across the whole batch. The finished report renders the executive summary, per-call detail, and a JSON payload you can download.

After the first run

If results look right, save the configuration as a preset from the report page — presets store the full prompt plus filter set, so future weeks reuse the same setup. To run the same prompt on a schedule, open /schedules and create a daily, weekly, or weekdays job. To share findings with the team, wire up Slack so completed runs post a notification automatically.